Job Description

Maersk Position Description

·         Business Title :  Professional Assistant

·         Supervisory Responsibilities: Yes No

·         Overtime Eligible : Yes     No

·         Supervisor :  Supervisor, Administrative Services

Purpose/Summary:

To provide administrative support and coordination of to Maersk Line, Limited personnel as directed.

Key Responsibilities:

• Excellent oral and written communication skills and ability to work with others required. 
• Typing skills of 60 wpm or higher are required for the Administrative Assistant.

• Expert knowledge of Microsoft Office Suite.
• Establish work procedures and standards to improve efficiency and effectiveness of work assignments.
• Ensure compliance with established corporate standards.
• Prepare reports, memos, letters, and other documents using word processing, spreadsheet and database and/or presentation software.
• Use independent judgment and experience to plan and accomplish activities.
• The ability to work coordinate and track multiple tasks simultaneously.
• Coordinate and provide service for assigned departmental meetings.
• Sort and distribute incoming correspondence, including faxes and mail
• Make travel arrangements
• Maintain department files
• Answer phones and take messages as directed
• Provide relief for the company receptionist

• Other duties as assigned
• Supports company commitment to ISO 9001, 14001, OHSAS 18001 certification
• Performs other position related duties as specified by management

Position Specifications:

·         Education and Experience

·         Technical Skills and Competencies Required

Travel Requirements:  None

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AA/EOE/M/F/D/V